Minutes of Meeting 2nd October 2013

Minutes of Meeting 2nd Oct 2013


Vision Statement

Vision Statement

Wetherby must be a fair, inclusive and high quality sustainable place to live and work and maintain its character as a genuine market town

Aims and Objectives

  • To develop a vibrant and prosperous market town by encouraging development that supports a range of good quality jobs, businesses, shops and services that meet the needs of local people and protects and enhances the quality of the local environment.


  • To provide a range of housing that meets the needs of the town both in the short and longer term.


  • To encourage inclusive access for local people to the range of facilities and services that they need


  • To promote the use of sustainable forms of energy and transport for the benefit of local people


  • To provide new and diverse education, leisure and recreational activities for all ages in order to promote healthy and crime-free lifestyles.


Key Themes

  • Housing
  • Working and Shopping
  • Getting Around
  • Health, Well – Being and Leisure
  • Education
  • Environment and Sustainability
  • Design
  • Services


Minutes from meeting 3rd July



Notes of meeting held in the Micklethwaite Room in Wetherby Town Hall at 6pm  on Wednesday 3rd July 2013


Present:  Cllr Alan Lamb(Mayor) (Chairperson), Cllr Harry Chapman( Deputy Mayor), Phil Joyce, Nish Kannabar, Nicola Bell, Julie Turner, Cllr Galan Moss, Cllr Norma Harrington

Item 1     Welcome and introductions: Alan Lamb

Item 2     Apologies: Manjit Curtis, John Wilkinson and Sandra Kleins

Item 3     Minutes of Meeting held on 5th June 2013:  Noted that Galan Moss’s name had been spelt incorrectly, otherwise accepted.

Item 4     Matters arising:

  • Clerk update. Alan Lamb advised the meeting that Barbara Ball the town clerk would have been here to minute the meeting excepting a prior arrangement. Discussion followed about the Town Council’s responsibility to facilitate and resource the meetings. Cllr Harrington stated she would take the minutes on this occasion. Alan Lamb assured everyone that there would be a minute taker at the next meeting.                                                                                                                                   Action AL
  • Discussion also took place about the small number of volunteers actually attending the steering group meetings despite others having been invited to do so. Alan Lamb undertook to contact other people on the list of interested parties to join the group at the next meeting.                                Action AL

Item 5     Best practice:  Julie Turner advised the meeting that she had sent out notes of meetings held with Geoff Shaw, Chairperson of Boston Spa Neighbourhood Plan. The meetings she had with him were very informative.

  • He had not originally been the chair but had fallen into the role! He suggests that we find someone to lead the project, with the requisite skills.
  • B.Spa steering group members walked around the village talking to residents and it was a very useful activity.
  • Annual newsletter is sent out, and was delivered by the local Scouts group.
  • Do we need a leaflet to let people know where we are up to, who is on the steering group and what we have done so far?
  • Questionnaire to go out after leaflet…by which time more people should be aware of the neighbourhood plan.

Item 6    Vision, aims and objectives: Phil Joyce talked us through the vision paper. The vision will of course change over time as it is reviewed as a result of feedback from local people.

Suggestion of two main themes.

  • Living and working in Wetherby– looked at Acorn categories, impact on all, decisions that are made have to be sustainable, fair and inclusive.
  • Maintain the character of a genuine market town-
  • These would be high level aims and objectives, with key themes requiring lots of evidence( some already available from consultation events had at launch of NP in town hall)
  • small working groups need lots of expertise in associated areas, these groups will be responsible to the steering group for delivering outcomes.
  • we need to engage with residents associations and other groups already established in the town as Wetherby is much bigger than the other local neighbourhood plan areas. There will be several shows and open days during the summer that would be an ideal opportunity to get the NP known!

Item 7   Evidence Base: Evidence needs to be made available before the sub-groups are formed. Alan Lamb has already arranged to speak with Manjit as she has been working on this and would have presented findings to this group if she had been here tonight.                                                                  Action AL/MC

When we set up the sub groups what are we actually asking them to do? They will each take one of the key themes, and break them down into wider sub-headings, set objectives and get evidence from talking to people.

We need a team for each of the three council wards in the town, existing Town Councillors could assist. Suggestions that events be held in the local primary school or community centre on three different dates so that people have a choice of times and dates to attend.

The leaflet and questionnaire should also be available on line.

Sub-groups to be populated from the lists we already have of interested volunteers.        Action HC/GM

Resources should be put into production of leaflets and banners and eventually for writing  and editing the plan itself. Professional help may be sought at that time.

Sub-group members to be invited to the next Neighbourhood Planning steering group meeting. Presentation from AL and MC reference evidence for the already identified themes.  Action AL/MC

NicolaBell stated that she would be happy to be involved with Health, wellbeing and leisure. Nish Kanabar stated he would be involved in communications.

Item 8   Communications: Nish will update the website publicising meetings etc. Wetherby Neighbourhood Planning now has a website, is on facebook, twitter etc. Nish is the administrator for the blog. (WNHP)

The NP will be promoted in the Mayor’s weekly column in the Wetherby News. Action AL

There can be a link to the Wetherby Town Council website. Local organisations will be written to asking for their assistance and alerting them to the website.                                                                         Action AL/BB

The Vision and key themes to be included on the webpage                                                      Action NK

There being no further business the meeting closed .

Date of next meeting 7th August 2013 at 6pm in the Micklethwaite Room at the Town Hall, Wetherby







Planning meeting minutes 05.06.13


SUBJECT:             Minutes of Meeting 5th June 2013

ATTENDEES:       Alan Lamb (Mayor), Harry Chapman (Deputy Mayor), Norma Harrington, Phil Joyce,                        Nish Kanabar, Alan Moss, Julie Turner.

PLACE:                  Micklethwaite Room, Town Hall, Wetherby


ITEM                      MINUTE                                                                                                                               ACTION

1              Welcome & Introduction – Alan Lamb welcomed everyone and introductions

were made.

2              Apologies – Nicola Bell, Manjit Curtis, John Wilksinson, Kew Brewer

Alan Lamb also advised that Ken Brewer had resigned from the group due to

other commitments.  Alan thanked Ken for all his support and help, especially

in setting up the Web Site.


3              Minutes of Meeting held 15th May 2013 – Amendments required – Attendee

Phil Jorce should read Phil Joyce and Item 2.7 should read Phil Joyce & Nicola

Bell would produce a Project Plan for the whole of the project. The minutes were

then accepted as a fair and accurate record of the meeting by all attendees.


4              Clerking of Meetings – Alan Lamb confirmed that as the members attending

were very up and down, he thought it would be better if he could arrange for a

Town Clerk to take the minutes of the next meeting and in the future. There

would be a cost to this, however, Alan thought it would be easier than one of

the members trying to take the minutes whilst taking part in discussions. This

was agreed by all in attendance.                                                                                                               Alan Lamb


5              Matters Arising –

                                2.4 Update of Census Statistics – Alan Lamb handed out maps showing

where the most prosperous to the not so prosperous lived and also the

age groups in ten year stages from 41 to 80 years old in the Wetherby

area.  Alan suggested that Manjit took this on and he would be able to

provide contacts at the council to enable her to drill down further.           Alan Lamb/

Alan to speak to Manjit, as she was not at the meeting.                            Manjit Curtis




2.7 Process Document – Phil Joyce and Nicola Bell produced a Project

Plan which Phil handed out and ran through in more detail. Basically, this

is a starting point as they had estimated the time it would take for each

task and some tasks would run consecutively. Phil suggested that someone

with more IT skills, could put what they had done into a document which

would be easier to use, as a work in progress document. Norma Harrington

made comment about  the time scales, in that it would be very tight to

accomplish everything by May 2014, when LCC would be writing to every

household in connection with the Local Election, as it was hoped we could

send out our Plan at the same time.  Also, if a lot of other Groups were

handing in their plans at the same time could there be a possible back log?

The next time this opportunity would happen is in May 2015 and it was

thought this would be too long. Alan Lamb will speak to LCC to confirm

they will pay for our Plans to be sent to every household whenever it is

ready. Alan acknowledged the Project Plan was a very good start and

very helpful.                                                                                                                      Alan Lamb


2.8 Terms of Reference – John Wilkinson was unable to attend the

meeting, so this will be carried forward to the next one.


6              Site Allocations Update – There is an event at the Town Hall, Wetherby, this

Saturday 8th June 2013. This is the first of many and will show the proposed

plans for the development of housing. This has been advertised and will also

appear in the Wetherby Weekly News on Thursday.


7              Formation of Working Groups – It was agreed by those in attendance that the

following groups would be formed:-


Vision, Aims & Objectives – This will be led by Phil Joyce and Nicola Bell, plus    

a couple of other people with IT skills.                                                                                   


Evidence Base – This will be led by Manjit Curtis


Communication – This will be led by Nish Kanabar


Best Practice – This will be led by Julie Turner, contacts have been supplied to

Julie for two other groups, however, one has not replied yet and the other is on

Holiday until 11th June 2013.


8              Skills Audit – It was agreed that this would be left to the new Clerk when appointed.


9              Next Steps – Alan Lamb thought we had done well progressing to the next steps

arranging the four new groups and would need to keep the momentum going



10           Any Other Business –     None


11           Date and Time of next Meetings –


                3rd July 2013 – 6pm – Micklethwaite Room, Town Hall, Wetherby


                7th August 2013 – 6pm – Micklethwaite Room, Town Hall, Wetherby